Job Vacancy - Executive Secretary

It is the policy of the FSM Government that qualified FSM citizens is given first priority for employment consideration; with other Micronesian and U.S. citizens utilized in positions for which no qualified FSM citizens are available.

POSITION AND SALARY:
Executive Secretary
PL-26/1
$554.84 B/W +$40 COLA = $594.84B/W

This is the minimum rate at step one of the grade.  Higher rates may be authorized in cases of hard-to-fill positions where it is appropriate to the qualification of the appointee.

LOCATION:
National Oceanic Resource Management Authority (NORMA)
Corporate Services Division (CSD)
FSM National Government
Kolonia, Pohnpei FM  96941

DUTIES (ILLUSTRATION ONLY):
Receive and screen incoming calls and place outgoing calls; Receive and distribute incoming correspondence; Receive visitors and direct them to the appropriate staff; Arrange meetings and conferences including taking notes at meetings if required; Prepare documents for meetings and conferences; Finalize correspondence, reports, contracts and other official documents in final form from rough drafts ensuring proper grammar, punctuation and spelling; Arrange appointments for office staff; Keep staff informed of status of work within the organization and remind supervisors of deadlines and appointments using the NORMA google calendar system; Maintain in filing system ( both hardcopies and digital files); Keep files of incoming and outgoing correspondence; Scan documents for filing; Enter fisheries data from catch and other reports on to statistics database as needed; Perform other duties as assigned.

Qualification Requirements:
Graduation from an accredited College or University with a Associate degree in secretarial science, office administration, business administration, or a related field, and at least two (2) years of relevant work experience in administrative or secretarial support.